Payroll, Contracts & Grants Coordinator
(Administrative Support Coordinator II)
Compensation and Benefits
Anticipated Hiring Salary Range: $3,352 - $3,520 per month
Full CSU Classification Salary Range: $3,352 - $5,569 per month
- This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Under general supervision of the Director of Finance and Administration and Dean of Continuing and Global Education, the employee is responsible for primary coordination of all CGE payroll (including generation of faculty contracts, assignment of contracts to appropriate position numbers, chart fields, and salary schedules, processing and posting of payroll, and regular reconciliation of payroll data to the General Ledger). The employee is also responsible for extended education programming administrative functions such as grants, insurance, tracking/verification of required student information, and processing of administrative paperwork for extended education programming.
- Knowledge of the basic principles and practices of financial record-keeping techniques
- Knowledge of computer office systems and the ability to use a broad range of technology, systems, and software packages (i.e. Microsoft Word & Excel, Google, etc.)
- Must possess problem solving skills with the ability to address common and unique problems using reason and judgment
- Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities
- Must possess excellent written and verbal communication skills with the ability to present information in a clear, concise, and professional manner
To view the full list of qualifications and job responsibilities, please click the Position Description button above.
Education and Experience
- High school diploma or equivalent
- Four years of professional administrative support experience, which must include experience with payroll and/or bookkeeping or similar financial record-keeping.
The Division of Continuing and Global Education at Fresno State serves as the University's hub of access and innovation, providing educational opportunities to a wide array of audiences that would not be otherwise served by the institution. We accomplish this purpose by offering a wide variety of educational programs, including bachelor's and master's degrees, certificates, continuing education and professional development courses, personal enrichment classes, and global education programs such as intensive language development, study abroad, and academic exchanges.
Our division is administered by the Dean for Continuing and Global Education in accordance with applicable Executive Orders, Title V, and the California Code of Regulations. Through delegated authority, the Associate Dean, Assistant Vice President for International Affairs, and the Director of Finance, Administration and Global Operations oversee the academic and administrative functions of the Division, respectively.
Deadline & Application Instructions
Applications received by January 21, 2022 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.
Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.
California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.
Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.
Equal Employment Opportunity Information
California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.
Vaccination Interim Policy
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to firstname.lastname@example.org.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.
Fresno State is a tobacco-free, smoke-free and vapor-free campus.
Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)