Fresno State campus

Department Administrative Assistant (ASA II)

Apply now Job no: 515103
Work type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Position Description

Department Administrative Assistant
(Administrative Support Assistant II)

Compensation and Benefits

Anticipated Hiring Salary: $3,120 per month

Full classification Salary Range:  $3,120 - $4,592 per month

  • This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

 

Job Summary

Under the general supervision of the chair of the Department of Public Health, and lead direction of the Administrative Support Coordinator, this position provides clerical support to the Department of Public Health which consists of fifteen full-time and 21 part-time faculty. This position has direct contact with all department faculty, students, other campus staff and visiting community members as guest speakers.

 

Key Qualifications

    • General working knowledge of applicable university infrastructure, policies, and procedures
    • Thorough knowledge of office methods, procedures, and practices
    • Fluency in using standard office software packages (Microsoft Office Suite, Google, email, calendar, etc.)
    • Thorough knowledge of English grammar, punctuation, and spelling
    • Active problem solving and effective interpersonal skills

    Skill/Ability to:

    • Demonstrated ability to:
      • Work with frequent interruptions and under pressure of deadlines.
      • Use standard office equipment.
      • Use standard word processing and related computer software packages.
      • Identify and solve standard problems and refer more complex problems to appropriate staff.
      • Perform basic arithmetic functions of a transactional nature, including tracking and comparing data.
      • Use fundamental writing and presentation skills to effectively communicate standard information.
      • Respond to routine inquiries and explain standard policies and procedures to others.
      • Use active problem solving and effective communication and interpersonal skills as the work often involves front line contacts with a variety of campus and community individuals.
      • Understand, interpret, and communicate procedures, policies, information, ideas, and instructions.
      • Reference and apply University policies and procedures.
      • Manage and set priorities.
      • Apply independent judgment and be a creative problem-solver.
    • Ability to maintain effective work relationships with faculty, student and staff from diverse ethnic, cultural, and socioeconomic backgrounds.
    • Excellent organizational skills.
    • Learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies.
    • Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and at times, creative solutions.
    • Competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
    • Apply effective listening, writing and oral skills and competence in interpreting and communicating procedures, policies, information, ideas, and instructions.

 

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

 

Education and Experience

  • Completion of a high school program or its equivalent
  • Two years of related experience in an office environment
    • Preferred Skills:
      • PeopleSoft Student Administration and Financials experience

 

Department Summary

The Department of Public Health is one of seven departments in the College of Health and Human Services and offers undergraduate and graduate degrees.

 

Deadline & Application Instructions

Applications received by June 14, 2022 will be given full consideration by the search committee.

  • Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

 

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

 

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

 

Vaccination Interim Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csufresno.edu.

 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

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