Fresno State campus

Dept. Administrative Assistant

Apply now Job no: 518948
Work type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Position Description

Department Administrative Assistant
(Administrative Support Coordinator II)

Compensation and Benefits

Anticipated Hiring Salary Range: $3,681 - $3,865 per month

Full CSU Classification Salary Range: $3.681 - $6,034 per month

  • This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.


Job Summary

Under the general supervision and direction of the Chemistry and Biochemistry Department Chair, the Administrative Support Coordinator provides major administrative support to the department. This position has direct contact with faculty, students, potential students, office support, student assistants, other campus staff, and the members of the community. The position ensures that the department meets all university and college requirements and deadlines.


Key Qualifications

  • Knowledge of business mathematics, including at least one year of experience tracking and reconciling financial data.
  • Demonstrated knowledge of current office methods, procedure, and practices.
  • Demonstrated ability to use current, stand office equipment and software applications including advanced skills in word processing and maintenance of electronic spreadsheets (i.e., using Microsoft Word and Excel), as well as scheduling, internet and email software.
  • Excellent oral and written communication skills, problem solving and analytical skills.
  • Ability to find solutions to offer procedural and office administrative problems.
  • Work independently on complex projects using good judgment and discretion to benefit the department.
  • Learn, independently interpret and apply a variety of complex policies and procedures.
  • Make independent decisions on the daily operations of the office.
  • Delegate workflow to office staff and set priorities for the completion of assigned tasks.
  • Promote a well-organized, team-oriented office environment that supports the faculty of the department.
  • Work in consultations with the chair and faculty of the department, Dean’s assistants and other department administrative assistants in the resolution of common problems.
  • Work effectively in a fast-paced, multiple task and multiple interruption environment and successfully complete many different asks in a timely manner while maintaining a high level of accuracy.
  • Assist the chair and various committees with planning and coordination of special events.
  • Work effectively with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.


Education and Experience

  • High school diploma; technical/vocational program.
  • Four years of work experience with progressively responsible clerical experience which includes at least one year performing a full range of administrative and clerical support functions.
    • Preferred Skills and Abilities:
      • Two years of experience providing administrative support to an academic department head.
      • Experience in working in an institution of higher education with in-depth knowledge of university policies and procedures.
      • Experience with and working knowledge of People Soft operations and Google Suite.
      • Five or more years of progressively responsible administrative support experience that includes, research, analysis, and evaluation of information.


Department Summary

The Department of Chemistry and Biochemistry offers four rigorous, high quality degree programs (B.A. Chemistry, B.S. Chemistry, B.S. Biochemistry and M.S. Chemistry) that prepare students for careers in research, industry and education, as well as preparing students for admission to Ph.D., medical, pharmacy, dentistry and osteopathic medicine programs. Our programs provide opportunities to gain hands-on experience with modern instrumentation, to conduct research under the guidance of faculty mentors, to take laboratory classes in private-sector facilities, participate in the Chemistry Honors program, and contribute beyond the classroom to promote science in local schools and our community.


Deadline & Application Instructions

Applications received by September 25, 2022 will be given full consideration by the search committee.

  • Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.


Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.


Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.


Vaccination Interim Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to


Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

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