Fresno State campus

Administrative Support Coordinator

Apply now Job no: 523461
Work type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Position Description

Administrative Support Coordinator
(Administrative Support Coordinator I)

Compensation and Benefits

Anticipated Hiring Salary Range: $3,505 - $3,680 per month

Full CSU Classification Salary Range:  $3,505 - $5,508 per month

  • This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

 

Job Summary

Under the general supervision of the Department Chair, the individual will provide administrative and clerical support for Chicano and Latin American Studies. The successful individual will assist the chair and faculty to ensure that all University and College requirements and deadlines are accurately and promptly met. This position requires considerable discretion and judgment in order to effectively coordinate and support all functions related to delivery of essential department programs, academic and options certificates and services. This individual will serve as the office coordinator.

 

Key Qualifications

  • Thorough knowledge of English grammar, spelling and punctuation, and be able to clearly communicate orally and in writing.
  • Working knowledge of budget policies and procedures.
  • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
  • Ability to:
    • Work with frequent interruptions while juggling multiple assignments and accept on-going changes (operational/personnel) adjust priorities and be responsive to short notice requests and deadlines.
    • Independently interpret and apply a wide variety of policies and procedures where specific guidelines may not exist.
    • Maintain effective working relationships with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds and the ability to maintain a flexible collaborative manner.
    • Draft and compose correspondence and standard reports .
  • A history of regular attendance and positive performance evaluations.


To view the full list of qualifications and job responsibilities, please click the Position Description button above.

 

Education and Experience

  • High school diploma or GED equivalent, and five years of office equivalent training and work experience.
  • Three years of progressively responsible general office experiences which includes full functional knowledge of and sill in standard administrative office procedures, practices and equipment; as well as the ability to understand and operate in a variety of organizational structures.
    • Specialized Skills:
      • Exceptional organizational and time management skills with attention to detail and data accuracy.
      • Experience to be fully functional in all technical aspects of work assignments including handling personnel transactions and preparing updates/proofs for university publications including, Schedule of Courses and General Catalog.
      • Intermediate to advanced level of proficiency in using office software, technologies and systems and technologies including, Word, Excel and electronic calendaring software.
      • Experience utilizing a record management system including PeopleSoft Administration.
      • Experience maintaining and reconciling financial data/budgets, generating financial spreadsheets/reports as a primary position assignment using financial data management systems (PeopleSoft or related systems).
    • Preferred Knowledge, Skills and Abilities:
      • Advanced working knowledge of PeopleSoft HR and financial programs or comparable applications.
      • Advanced PC user (Excel, Word, and proficient with business related on-line systems. e-mail and scheduling).
      • Technology that includes experience using OU Campus or web-site formatting and Listserv software.
      • Understanding and applicable knowledge of a university organization and operations.

 

Department Summary

Chicano and Latin American Studies (CLAS) is an interdisciplinary department that has been successful in presenting a highly informed, active, and challenging view of the Chican@/Latin@ experience in the United States, of U.S./Latin American relations, and of Latin America. Chicano and Latin American Studies provides an opportunity for a pluralistic exchange of ideas in an interdisciplinary academic setting, where faculty, students, and visiting Chican@ and Latin American scholars can share experiences and create a dynamic intellectual environment.

 

Deadline & Application Instructions

Applications received by January 22, 2023 will be given full consideration by the search committee.

  • Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

 

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

 

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

 

Vaccination Interim Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csufresno.edu.

 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

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