Fresno State campus

Graduate Admissions Coordinator

Apply now Job no: 525644
Work type: Staff
Location: Fresno
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Counselor (Non-instructional Faculty), On-site (work in-person at business location)
Position Description

Graduate Admissions Coordinator
(Student Services Professional III)


Compensation and Benefits

Anticipated Hiring Salary: $5,025 per month

Full CSU Classification Salary Range: $5,025 - $7,159 per month

  • This is a full-time, probationary, exempt position.

Area of consideration is limited to on-campus, state funded employees only.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.


Job Summary

The Graduate Admissions Coordinator reports directly to the Associate Director and Director of Admissions and serves as the liaison to the Division of Research & Graduate Studies to help meet the graduate enrollment goals of the University.  Under the general supervision of the Associate Director of Admissions, the Graduate Admissions Coordinator’s primary responsibility is to provide leadership in the areas of graduate admissions advising, processing of applications, interpretation of admissions policy and procedures, and overseeing the technical and functional duties related to graduate admissions in the Admissions Office.

In addition the Graduate Admissions Coordinator is also responsible for analyzing reports as they relate to Graduate Admissions, reporting status to the Division of Research and Graduate Studies department, setting up applications, and all technical and analytical aspects of the admissions process. The position develops and maintains program records for review in developing and implementing strategies and activities to support student success.

The purpose of these services and activities is to assist students in making successful progress toward their degree objectives. Such services and activities may include providing information and guidance to students; coordinating and administering programs, events, and projects; advocating the needs of students to university administrators, faculty and staff; and providing support and assistance to students facing a variety of problems, questions and challenges. The incumbent leads the work of one graduate admissions advisor and several student assistants.


Key Qualifications

  • Working knowledge of the practices, procedures and activities of a university Admissions and Records office.
  • General knowledge of the principles, practices and trends of the Student Services field and methods to resolve organizational and program challenges.
  • General knowledge of research and interview techniques.
  • General knowledge of the principles of individual and group behavior, advising and counseling.
  • Knowledge of computer office systems and ability to use a broad range of technology, systems, and software packages. (Microsoft Office Suite, Google, Excel and PowerPoint).
    • Skill/Ability to:
      • Interpret and apply program rules and regulations.
      • Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements.
      • Obtain factual and interpretive information through interviews.
      • Reason logically, analyze complex situations accurately and adopt effective courses of action.
      • Collect, compile, analyze and evaluate data and make verbal or written presentations to communicate the data.
      • Advise students individually and in groups on routine and complex matters where required.
      • Recognize multicultural, multi-sexed and multi-aged value systems and work accordingly.
      • Establish and maintain cooperative working relationships with faculty, CSU administrators, and student organizations, and promote a positive, service oriented collegial work environment with a variety of individuals.
      • Rapidly acquire a general knowledge of the overall operation, functions and programs to provide comprehensive advisement and guidance to students; be responsive, innovative and student centered in helping students with their academic program requirements.
      • Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas.
      • Develop and deliver effective presentations, trainings and/or workshops.
      • Effectively plan, organize and execute events and manage multiple tasks in a fast-paced team-oriented environment.
      • Collaborate with other campus coordinators, staff and faculty regarding student advising, support services, academic and professional development resources, recruitment events and outreach activities.
      • Understand and abide with the Family Education Rights and Privacy Act (FERPA) and State of California policy.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.


Education and Experience

  • Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, conflict resolution or related field.
  • Equivalent of three years of progressively responsible professional student services work experience.
    • A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience.
  • Preferred Skills:
    • Experience working with high school personnel.
    • Experience overseeing and training staff and students.
    • Experience and/or familiarity with the California State University, Fresno’s admissions requirements and process.
    • Skilled in computer software, word-processing, PowerPoint, Excel, databases, PeopleSoft, and social media.
    • Ability to work flexible hours including evenings and some weekends and travel extensively.


Department Summary

We value all Fresno State graduate students and we pride ourselves in fostering excellence and promoting success.


Deadline & Application Instructions

Applications received by March 23, 2023 will be given full consideration by the search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.


Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.


Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.


Vaccination Interim Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to


Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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