Executive Assistant
(Administrative Analyst/Specialist - Exempt I)

Compensation and Benefits

Anticipated Hiring Salary Range: $4,170 - $4,583 per month

Full CSU Classification Salary Range: $4,170 - $7,545 per month

• This is a full-time, probationary, exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

The Executive Assistant to the Associate Vice President for Development (Administrative Analyst/Specialist) performs a wide range of varied projects that require well-developed writing, planning, data analytics, and organizational skills as they pertain to all aspects of fundraising and constituent relations.  This position reports to the Associate Vice President for Development and also interacts with a wide range of university management, staff, faculty, student, campus volunteers, donors, and community leaders.  Work requires office management skills that often involve contact with a variety of campus and community individuals requiring analytical and problem solving and effective interpersonal skills.  May provide lead work direction to part-time student assistant(s) and/or office receptionist/administrative assistant.

Key Qualifications

• Knowledge of the methods and procedures for providing or performing a variety of administrative functions and services in support of the projects and activities of the office.
• Knowledge and skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions.
• Knowledge of, and the ability to utilize office technologies including Microsoft Office Suite, Google applications, and database software.
• Knowledge of and experience working with a fundraising, development, or advancement program.
• General knowledge or experience with fundraising campaigns.
• Possess comprehensive knowledge of methods and procedures for research and statistical analysis and the ability to apply them.
• Possess excellent interpersonal, oral, and written communication skills.
• Demonstrate diplomacy in handling highly confidential or sensitive documents, correspondence, and projects.
• Possess excellent organizational skills.
• Requires the use of independent judgment to make decisions.
• Demonstrated ability to analyze data and make accurate projections using business mathematics and statistical techniques.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the unit.
• Interpersonal and communication skills, including ability to work effectively with people of diverse backgrounds and ability to collaborate across organizational lines.
• Troubleshoot office administration problems and respond to all inquiries and requests related to the work area.
• Create, analyze, and evaluate program information and provide data for review in developing and implementing strategies to enhance processes and meet programmatic goals.
• Ability to:
  • Apply fundamental concepts and administer appropriate budget policies and procedures.
  • Prepare budgets.
  • Follow standard office procedures and practices.
  • Determine appropriate solutions to a wide range of duties related to the day-to-day operations of the work unit.
  • Provide lead work direction to office staff.
  • Effectively learn, interpret, and apply a wide variety of policies and procedures relating to office operations and impacting program area.
  • Independently prioritize and accomplish multiple work unit priorities and projects of a complex nature.
• • Effectively compile, organize, and present reports and ideas in written and/or presentation form.
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To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Three years of directly related administrative experience. 
  • Preferred Skills:
    • College degree in an applicable field.
    • Experience working with fundraising databases such as Ellucian Advance, Sales Force, Raiser’s Edge, etc. Advanced knowledge of Microsoft Suite and Google Drive.

Department Summary

University Advancement works collaboratively across campus and within the division to offer meaningful ways for alumni, friends and partners to get involved with Fresno State. Providing engagement opportunities is a primary role of the division, which is believed to help deepen loyalty to Fresno State and its mission.

Deadline & Application Instructions

Applications received by June 25, 2023 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)