Fresno State campus

Department Administrative Assistant

Apply now Job no: 535194
Work type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Position Description

Department Administrative Assistant

(Administrative Support Coordinator I)

Compensation and Benefits

Anticipated Hiring Salary Range: $3,505 - $3,681 per month

Full CSU Classification Salary Range: $3,505 - $5,508 per month

  • This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.


Job Summary

Under general supervision, this position provides administrative and clerical support to the chair and faculty of the Food Science and Nutrition department in the Jordan College of Agricultural Sciences and Technology (Jordan College). The Department Administrative Assistant assists the department chair to ensure that the department meets all University and College requirements and deadlines accurately and promptly. This position requires considerable discretion and judgment in order to effectively coordinate and support all functions related to delivery of academic programs


Key Qualifications

  • Knowledge of:
    • Possess functional knowledge of and skill in standard office procedures and practices.
    • Possess thorough knowledge of English grammar, spelling, and punctuation.
    • Working knowledge of budget policies and procedures.
    • Experience to be fully functional in all technical aspects of work assignments.
    • Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
    • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
  • Skill/Ability to:
    • Ability to clearly communicate orally and in writing.
    • Ability to understand and operate in a variety of organizational structures.
    • Ability to independently handle multiple work unit priorities and projects.
    • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
    • Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections.
    • Ability to draft and compose correspondence and standard reports.
    • Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
    • Ability to use and quickly learn new office support technology systems and software.
    • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to campus wide programs.
    • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other organizational units.
    • Ability to work effectively with faculty, staff, and students from diverse ethnic, cultural, philosophical, and socioeconomic backgrounds.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.


Education and Experience

  • Completion of a high school program, technical/vocational program, or their equivalents
  • At least 3 years of recent, related experience in an office environment.
  • Experience with budget and purchasing practices, policies, and procedures.
  • Proficient in the use of Word, Excel, PowerPoint, email, and the internet.
    • Preferred Skills:
      • Experience with campus PeopleSoft Financials/HR/Student Administration programs modules or comparable software. 
      • Working knowledge of University and Foundation financial systems and policies.
      • Ability to prioritize and process multiple tasks.
      • Experience reconciling and maintaining financial accounts.


Department Summary

The mission of the Department of Food Science and Nutrition is to offer high quality, dynamic undergraduate and graduate academic programs through transformational learning, to promote and integrate applied research, and to engage in mutually beneficial collaborations with industry, professional organizations and public agencies regionally, nationally, and globally.


Deadline & Application Instructions

Applications received by January 31, 2024 will be given full consideration by the search committee.

  • Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.


Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.


Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.


COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to


Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

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