Administrative Support Coordinator I

Compensation and Benefits

Anticipated Hiring Salary Range: $3,864 to $4,000 per month

Full CSU Classification Salary Range: $3,864 to $6,072 per month

This is a full-time, probationary, non-exempt position. 

Area of consideration is limited to on-campus, state funded employees only.

Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under the general lead direction of one of the Confidential Analysts, the primary purpose of this position is to provide a full range of clerical and administrative support for the Office of Faculty Affairs. Responsibilities are operational and procedural in nature. Assignments include independently completing tasks while using judgment and discretion, in an accurate and timely manner; demonstrating effective and efficient planning, initiative, organization, prioritization, decision- making, and confidentiality skills; interpreting and applying university and college policies, procedures and guidelines; gathering data and preparing standard reports; processing documents/records providing budget support, and financial reporting that involves reconciliation, analysis and projections.

Key Qualifications

• Knowledge of:
  • Thorough knowledge of office methods, procedures, and standard practices, including principles of customer service.
  • Thorough knowledge of English grammar, spelling and punctuation.
  • Working knowledge of budget practices and procedures.
• Ability to:
  • Excellent interpersonal skills at all levels with the ability to work effectively as part of a team and contribute to a collegial work environment.
  • Learn and interpret a wide variety of complex operations and academic policies and procedures and support the mission of the department, school, and university.
  • Work independently and use sound judgment and discretion in establishing effective business processes and meeting deadlines.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• Completion of a high school program, technical/vocational program, or their equivalents.
• Equivalent of two years of related office work experience.
• Experience working in a team-oriented environment.

Department Summary

The Office of Faculty Affairs serves and advises faculty and administration on all matters relating to academic personnel. This includes but is not limited to, appointment, reappointment, tenure, promotion, leaves, and grievances. This office is designated to handle all matters related to Unit 3 (Faculty) and Unit 11 (Academic Student Employees).

We all play a role in fostering an inclusive work and learning environment of respect, kindness, collaboration, and accountability where every member of the student body, faculty, staff, and administration can thrive. Our Principles of Community reflect our core values of Discovery, Diversity, and Distinction as well as our deep commitment to our mission "to boldly educate and empower students for success." These Principles were developed collaboratively by faculty, staff, and administrators. They exemplify what we aspire to be.

Deadline & Application Instructions

Applications received by December 8, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)